1.    Perform receptionist duties including but not limited to:

• Handle incoming calls, mail, faxes, and courier services
• Greet and assist guests and visitors

2.    Provide administrative support to ensure effective and efficient operation in Head Office:

• Ensure meeting rooms and pantry facilities are well-equipped and orderly
• Manage meeting room bookings and prepare rooms before use
• Monitor inventory and order office supplies (stationery, pantry items)
• Communicate with building management regarding office premises
• Dispatch and distribute mail, material and correspondence to various service centers
• Verify invoices and prepare payment vouchers
• Make bank deposits and assist with outdoor tasks requiring signatures
• Assist in coordinate procurement producers, vendor coordination and office renovation projects 

3.    Perform human resources administrative duties, such as assisting in organizing events and training administration;

4.    Undertake any other duties as required.

• F.5 or above  
• At least 3 years' reception or administration experience 
• Good command of spoken of English, Cantonese and Putonghua
• Good customer services manner
• Detailed-minded, well-organized and willing to learn
• A good team player with good interpersonal and communication skills
• Competent in using MS Office applications and Chinese Word Processing

Application Deadline: 20 July, 2026

For interested parties, please send the applications to recruit@heephong.org
(Personal data collected will be used for recruitment purposes only)